Example setups · Sports and leisure
Escape room
For an escape room venue with three themed rooms, where every team has booked, half of them arrive late, and the host needs to know which team is ready for which room.
The setup
Lines and what people choose
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The Vault bookings
About 75 min each · up to 6 waiting
- Team of 2 to 4 75 min
- Team of 5 or 6 75 min
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Haunted Library bookings
About 75 min each · up to 6 waiting
- Team of 2 to 4 75 min
- Team of 5 or 6 75 min
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Lost Temple bookings
About 90 min each · up to 6 waiting
- Team of 3 to 8 90 min
Desks
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Vault room
Calls from The Vault
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Library room
Calls from Haunted Library
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Temple room
Calls from Lost Temple
Team
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Owner Owner
Sets up the rooms, the booking times and the hours.
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Host Staff
Greets teams at the front and checks in a booking when the team arrives.
Ticked: Front desk
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Game master × 3 Staff
Works one room's desk, calls the team in when the room is reset and completes the game when they come out.
The day
Hours, the TV and the poster
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Opening hours
Wednesday to Monday, 12 noon to 11 pm; Tuesday closed.
Close a day for a room's rebuild, and give public holidays longer hours. Bookings already made on a day you close are listed so you can cancel or keep each one.
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TV display
The token being called and the room to go to.
In the lounge where teams wait and sign the rules.
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QR poster
On the front door and the lounge table, so a team can book its next room before it leaves.
Tips
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Each room is a line of its own.
A booking holds a place on a line, not a particular desk, so each room is its own line with one desk. A team that books The Vault always gets The Vault, and each room takes one booking per time.
How it works → -
Put the reset in the booking time.
The booking time is the room's time, so 75 minutes covers an hour's game and the reset, and the next team's slot starts when the room is ready.
How it works → -
The team is booked in one person's name.
One player books for the team, for today or the next six days. There are no walk-ins: a team that turns up without a booking is told the next free time.
How it works → -
Check the team in at the front.
The player who booked presses I am here on arrival, or the host, with the Front desk ability, checks them in on the Waitlist. Game masters call the team into their room; without Front desk, they cannot check in a booking. A booking nobody checks in is given up once the late window passes.
How it works →
The plan
Fits on Basic
The smallest plan that holds this setup, worked out from its size and what it uses.
- Lines 3 of 10
- Desks 3 of 5
- People 5 of 10
- TV screens 1 of 3
- Uses booking Plan Basic and up
- Uses the Front desk, Urgent and Run desks abilities Plan Basic and up
How to set this up
From sign-up to your first visit
- Sign up from this page and step 1 opens with Something else already picked. Set up your business
- At step 2, name your lines: The Vault, Haunted Library, Lost Temple. Set each one's type and usual time. Lines, services and desks
- At step 3, add your people and desks: Vault room, Library room, Temple room. Your team, roles and leave
- Open Set up › Services and build each line's menu as above. Lines, services and desks
- In Settings, set Opening hours and add closed days. Opening hours, closures and special days
- Open Displays, pair the TV and choose what it shows. TV displays
- Print the poster from Settings › QR code and poster and put it up. Posters, links and QR codes
Set up your escape room today
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